Can I take photos on the Keeneland Grounds?
The Keeneland grounds are open to the public 365 days a year. Photographers are welcome to take photos on our grounds, but must follow a few simple rules*. Absolutely no one is allowed on the track or turf course at any time. When encountering horses – horses always have the right of way. Never touch a horse unless you have permission from the horse's handler. Horses are highly strung animals, so when in the vicinity of horses, please don't make sudden movements or loud noises. Flash photography is strictly prohibited. Flash attachments, lights and/or photo umbrellas are not permitted to be used around the racetrack, stable area or in the vicinity of any horses.
*In the months of April and October, photographers and videographers working for a news or other media outlet are required to be credentialed by Keeneland.
Can I provide an outside catering company?
All events on Keeneland’s grounds are required to use Keeneland's catering team. Please note that there are there are food and beverage minimums for all Keeneland venues. Please see the Special Event section of the website for more information on venues and catering minimums.
Can I create my own menu?
We have a wonderful variety of menu selections, however if you have a special request, we are happy to discuss customizing a menu package.
What does my rental include and for how many hours?
With your rental, you may begin setting noon the day of your event. If Keeneland has not booked the facility the evening before, we can discuss early set-up. Note that additional fees may apply.
What are your bar options?
We are quite flexible on bar service. We have hosted bar and by the hour options to fit within your budget. We can also provide a customized bar with only the selections you choose.
Are taxes and gratuity added to my bill?
There is a 20% service charge on all food and beverage. If we rent items for you there is also a 20% charge on those rental items.
Do you have suggested vendors that you recommend?
We have several vendors we work with often - but no required vendor list that you must use.
Are there any restrictions for décor?
Keeneland Association must approve all decorations put up by Lessee. Responsible group must remove all décor immediately after the end of function. Any decorations that could possibly damage the ceilings, walls or floors, will not be allowed. No birdseed, rice, confetti or glitter will be allowed on property. Candles may be used, but must be enclosed in glass containers such as hurricane globes or votive cups. Protective material must be placed under any candle to catch wax drippings. It is Keeneland Association policy that absolutely nothing is to hang or attach to the ceilings in any facility or netting in the Keene Barn unless approved by Keeneland Special Event Management. If there is any damage, the lessee will be charged for repairs. Lessee cannot block any marked exits.
Does Keeneland allow tents on property?
Keeneland Association must approve placement of tent. Prior to event, Keeneland Association will mark all lines and provide guidelines to tent vendor. Diagram must be provided to show placement of the tent prior to marking lines. Note that additional fees may apply for tent placement.
How will my guests know where to go?
Keeneland will have directional signage on our grounds. We encourage you to include the name of your venue on your invitation. Keeneland can provide maps for inclusion as well.