Sales Deadlines
Major Deadlines
| Sale Dates | Entry Deadline | Property Line Changes | Racing Updates Cut-Off/Black-Type Updates | Proof Pages | Outs (Not to Appear in Catalog) | Wish Lists Due | Release Preliminary Placements/Request Swaps | |
| April Selected Horses of Racing Age Sale | April 30, 2023 | April 3 | April 3 | April 2 | N/A | Apr. 3 | N/A | N/A |
| September Yearling Sale | September 11-23, 2023 | May 1 | June 8 | July 2 / July 9 | June 27 | June 16 | June 16 | July 3 / July 7 |
| November Breeding Stock Sale | November 7-16, 2023 | August 1 | August 9 | August 13 / Sept. 4 | September 6 | August 18 | August 18 | Sept. 1 / Sept. 5 |
| November Horses of Racing Age Sale | November 17, 2023 | October 2 | October 2 | October 1 | N/A | October 2 | N/A | N/A |
| January Horses of All Ages Sale | January 8-11, 2024 | November 1 | November 2 | Nov. 5 / Nov. 19 | N/A | November 2 | November 2 | N/A |
Paperwork Deadlines
| Breeders' Cup, EBF, State Bred Nominations | NTRA Contribution Lists | Coggins & EVA | EVA Recommended Blood Pull | Registration Papers/Weanlings | Stallion Service Certificate | Authorized Agent Form | |
| April Selected Horses of Racing Age Sale | April 3 | April 3 | April 10 | March | April 10 | N/A | April 10 |
| September Yearling Sale | June 20 | June 20 | August 1 | June 26 - July 12 | June 28 | N/A | June 28 |
| November Breeding Stock Sale | August 14 | September 1 | October 2 | August 21 - September 6 | Aug. 23 / Oct. 2 | October 2 | October 2 |
| November Horses of Racing Age Sale | October 2 | October 2 | October 6 | September | October 6 | N/A | October 6 |
| January Horses of All Ages Sale | November 2 | November 2 | December 1 | October 23 - November 8 | December 1 | December 1 | December 1 |
2023 April Selected Horses of Racing Age Sale Deadlines
Sale Begins April 30, 2023
| April 2 | Racing and Black-type updates (races run after this date will not appear in catalogue) |
| April 3 | Entries due online Final withdrawal to not appear in catalogue Property line changes NTRA contribution lists Breeders’ Cup, EBF and State-bred nominations due into their respective offices in order to appear in the sales catalogue |
| April 10 | Original Coggins certificates ($100 penalty per horse will apply after this date) EVA results dated within 90 days of sale date. Recommended blood pull March 2023. ($100 penalty per horse will apply after this date) Consignor's Authorized Agent forms ($100 penalty per property line will apply after this date) The Jockey Club Registration certificates due ($100 penalty per horse will apply after this date) |
| April 21 | X-rays to Repository: Must be taken within 10 days of sale date. X-rays, endoscopic videos and veterinary certificates must be on file in the Repository at least four days prior to sale date. Reproductive certificates must be done within 10 days of sale date. All broodmare prospects must have a veterinary certificate on file stating "suitable for mating" dated within 10 days of selling date. |
2023 September Yearling Sale Deadlines
Sale Begins September 11, 2023
| May 1 | Entries due online |
| June 8 | Property line changes |
| June 16 | Final withdrawal for horses not to appear in catalogue (second $500 fee waived) Wish Lists Due |
| June 20 | Breeders' Cup, EBF, and state-bred nominations due into their respective offices in order to appear in the sales catalogue NTRA contribution lists |
| June 27 | Changes in proof pages |
| June 28 | Consignor's Authorized Agent forms ($100 penalty per property line will apply after this date) The Jockey Club Registration certificates due ($100 penalty per horse will apply after this date) |
| July 2 | Racing updates cut-off (races run after this date will not appear in catalogue) |
| July 3 | Preliminary placements released |
| July 7 | Deadline to request session swaps |
| July 9 | Black-type racing updated through this date for catalogue. |
| July 10 | Consignors' client lists for catalogue mailing |
| August 1 | Original Coggins certificates ($100 penalty per horse will apply after this date) EVA results dated within 90 days of sale date. Recommended blood pull June 26 - July 12, 2023 ($100 penalty per horse will apply after this date) |
| August 21 | X-rays to Repository: Must be taken within 21 days of sale date. X-rays, endoscopic videos and veterinary certificates must be on file in the Repository at least four days prior to sale date. |
2023 November Breeding Stock Sale Deadlines
Sale Begins Nov. 7, 2023
| August 1 | Entries due online |
| August 9 | Property line changes |
| August 13 | Racing updates (races that run after this date will not appear in catalogue) |
| August 14 | Breeders' Cup, EBF, and state-bred nominations due into their respective offices in order to appear in the sales catalogue |
| August 18 | Final withdrawal from sale for horses not to appear in catalogue (second $500 entry fee waived) Wish lists due |
| August 23 | The Jockey Club Registration certificates due for all except weanlings ($100 penalty per horse will apply after this date) |
| September 1 | NTRA contribution lists Preliminary placements released |
| September 4 | Black-type racing updated through this date for catalogue |
| September 5 | Deadline to request session swaps |
| September 6 | Proof page changes Consignors’ client lists for catalogue mailing |
| October 2 | Original Coggins certificates ($100 penalty per horse will apply after this date) EVA results dated within 90 days of sale date. Recommended blood pull Aug. 21–Sept. 6, 2023 ($100 penalty per horse will apply after this date) The Jockey Club Registration certificates for all weanlings ($100 penalty per horse will apply after this date) Stallion service certificates ($100 penalty per horse will apply after this date) Consignor’s Authorized Agent form ($100 penalty per property line will apply after this date) |
| October 17 | X-rays to Repository: Must be taken within 21 days of sale date. X-rays, endoscopic videos and veterinary certificates must be on file in the Repository at least four days prior to sale date. |
Health certificates, including EHV-1 vaccine information, must be dated within 30 days of arrival on sale grounds and are required in our office prior to sell.
2023 November Horses of Racing Age Sale Deadlines
November 17, 2023
*dates subject to change
| October 1 | Racing and Black-type updates (races run after this date will not appear in catalogue) |
| October 2 | Entries due online Final withdrawal not to appear in catalogue Property line changes NTRA contribution lists Breeders’ Cup, EBF and State-bred nominations due into their respective offices in order to appear in the sales catalogue |
| October 6 | Original Coggins certificates ($100 penalty per horse will apply after this date) EVA results dated within 90 days of sale date. Recommended blood pull September 2023. ($100 penalty per horse will apply after this date) The Jockey Club Registration certificates ($100 penalty per horse will apply after this date) Consignor’s Authorized Agent form ($100 penalty per property line will apply after this date) |
| November 7 | X-rays to Repository: Must be taken within 10 days of sale date. X-rays, endoscopic videos and veterinary certificates must be on file in the Repository at least four days prior to sale date. |
Health certificates, including EHV-1 vaccine information, must be dated within 30 days of arrival on sale grounds and are required in our office prior to sell.
2024 January Horses of All Ages Sale Deadlines
Sale Begins January 8, 2024
| November 1 | Entries due online |
| November 2 | Property line changes Final withdrawal for horses not to appear in catalogue (second $500 entry fee waived) Wish lists due NTRA contribution lists Breeders' Cup, EBF and State-bred nominations due into their respective offices in order to appear in the sales catalogue |
| November 5 | Racing updates (races that run after this date will not appear in catalogue) |
| November 6 | Consignors' client lists for catalogue mailing |
| November 19 | Black-type races updated through this date for catalogue |
| December 1 | Original Coggins certificates ($100 penalty per horse will apply after this date) EVA results dated within 90 days of sale date. Recommended blood pull Oct. 23 – Nov. 8, 2023 ($100 penalty per horse will apply after this date) The Jockey Club Registration certificates ($100 penalty per horse will apply after this date) Stallion Service Certificates ($100 penalty per horse will apply after this date) Consignor's Authorized Agent form ($100 penalty per property line will apply after this date) |
| December 24 | X-rays to Repository: Must be taken within 15 days of sale date. X-rays, endoscopic videos and veterinary certificates must be on file in the Repository at least four days prior to sale date. |
All broodmares or broodmare prospects must have a veterinary certificate on file stating "pregnant" or "suitable for mating". Veterinary certificates must be dated within 10 days of selling date.
Health certificates, including EHV-1 vaccine information, must be dated within 30 days of arrival on sale grounds and are required in our office prior to sell.